The digitization of archives refers to the use of computer technology, scanning technology, digital imaging technology, database technology, multimedia technology, storage technology and other high-tech to convert the archive resources of various carriers into digital archive information, in the form of digital storage and networking. It is an important part of archival information construction to connect with each other and use computer system to manage and form an archived information database with an orderly structure, providing timely utilization and realizing resource sharing.
At present, the archive information stored in most archives mainly exists in the form of paper, microfilm and negative film. It is only suitable for traditional management and communication methods, that is, manual management and point-to-point communication, even after The preliminary processing such as editing and research, editing and printing of archives and materials, to achieve point-to-face communication, its coverage is still too small, it is difficult to achieve socialization. The economic value and social value of archival information resources are also difficult to fully realize, and it is more difficult to adapt to the contemporary "digital survival" situation. The digitization of the original file has a very important role in the modern management, use and dissemination of archive information.
The contactless file scanner Book2net kiosk device itself does not contain any storage, in line with the relevant provisions of the State Secrecy Law on the use of equipment by secret units (procuratorates, courts, public security, etc.). The intelligent non-contact file scanning system adopts an external general-purpose computer, which meets the data security requirements of the procuratorate hierarchical protection system.
The scanning speed is 0.3 seconds/super A2 format (color 600dpi). It is measured on 200 pages per case, and about 60 files can be scanned every day, which fully meets the needs of handling cases. "Valid page" one-touch mode. Ensure the continuity of the effective page order, reduce the amount of late inspection, low work intensity and high efficiency.
The main role of file digitization, the most professional machine for file scanning is the non-contact scanner:
1 File digitization is an important part of archive information construction. The core of archive information construction is resource construction. The construction of resources includes two major tasks: one is the construction of the catalogue database of the existing collection archives and the digitization of the important paper archives and photographs, recording and video archives of the collection; the second is the current electronic document archiving and electronic file management.
2 file digitization can effectively protect the original file. (1) In place of the original, protect the original file. (2), the digital copy is stored off-site, and the output disk and tape are saved for permanent storage. This will prevent these archives from being devastated in the event of natural or man-made disasters. (3) Restoring the faint and faded writing of archival materials and the repair of the photo files of the defaced and defective.
3 file digitization can improve the way of using files. (1) No longer subject to “orphanâ€, a document can be shared with all those who need it. (2) Digital image files can be transferred to other places through a computer LAN or a wide area network, making it possible to access and use them from different places. Expanded the use of archives, allowing more people to understand the archives and use the archives. (3) “Time†is no longer restricted, and users can use the documents they need at any time. After the files are digitized, the open files will be online, so that all users can use the file information resources online at any time.
4 The digitization of archives is the only way for traditional archives to go to digital archives. The digital archives are undoubtedly the development direction of various archives at all levels in the 21st century. Although its current composition and organizational management model are still in the process of exploration, the digital characteristics of its “collections†are affirmative, and the digitization of traditional archives will be an important part of its “collectionsâ€.
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